How to set up meetings in Microsoft Teams

1. How to Schedule a Meeting

Using the Calendar in Teams:

1. Click Calendar in the left-hand menu.
2. Click New Meeting (top-right corner).
3. Fill in:
   • Title of the meeting
   • Attendees (email addresses or names)
   • Date and time
   • Optional: a description or agenda
4. Click Scheduling Assistant (top menu) to check everyone’s availability and find a suitable time.
5. Click Send.

The invite will be added to everyone’s Outlook and Teams calendars.

2. How to Join a Meeting

Option A: From Teams Calendar

• Go to the Calendar tab.
• Find your meeting and click Join.

Option B: From Outlook Email

• Open the meeting invitation email.
• Click the Join Microsoft Teams Meeting link.

3. Meeting Controls (Once You're In)

• Camera – Turn your video on or off.
• Microphone – Mute or unmute yourself.
• Share Screen – Show your screen to others.
• Chat – Send messages to everyone in the meeting.
• Leave – Click this when you’re ready to exit the meeting.

4. How to Share Your Screen

1. Click the Share icon (a square with an arrow).
2. Choose to share:
   • Your full screen
   • A specific window or app
   • A PowerPoint file
3. Click Stop Sharing when done.

5. Basic Meeting Etiquette

• Join on time.
• Mute your microphone when not speaking.
• Use the Raise Hand feature if needed.
• Use the chat box for questions or comments during presentations.